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How to Embed a File in PowerPoint

Microsoft Office PowerPoint 2010 is designed in such a way that it offers the ability to create rich slide-show presentations. The application includes many built-in features like preset color themes and transitions. This makes slides fade in or out as they are changed and the ability to add a video or audio clips to individual slides. Additionally, you can embed files from other applications, like Microsoft Word and Excel, into a presentation, Allowing access to either display the content in the presentation or link to it directly from the presentation by clicking an icon.

How to Embed a Document or Spreadsheet – How to Embed a File in PowerPoint

Here are steps that will guide you in embedding a document or spreadsheet:

  • Choose the destination slide for the object.
  • Tap on “Object” on the Insert button of the Ribbon.
  • Opt to either create a new file or select an existing file.
  • Remove the checkmark from the “Link” box, or leave it if you want the embedded file to reflect any future changes you make to the original file.
  • Then choose the “Display as icon” option to show just an icon in your presentation. In order to display actual content in the presentation, remove this checkmark.
  • Then click on the “OK” option. The object is displayed in the presentation.

How to Embed Audio and Video – How to Embed a File in PowerPoint

To embed audio and video do this:

  • Start by choosing the slide you want to add a multimedia effect to by clicking on it.
  • Tap on the “Insert” button in the Ribbon at the top of the screen.
  • Then locate the “Media” group. In order to insert an audio file, tap on “Audio”. To insert a video, tap, on the “Video” option.
  • Then choose the appropriate option from the drop-down. When you are inserting multimedia, you can choose to use clip art or a file from your computer.
  • Search for the multimedia file you want to add in the dialog box and click it to choose it. Then click on the “Insert” link to complete the process.

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