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Home Account Login NYCAPS ESS – Employee Self-service User Guide
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NYCAPS ESS – Employee Self-service User Guide

By
Chris Adams
-

With the NYCAPS ESS employee self-service, you get the following benefits as an employee:

  • Demand an employment or salary verification letter.
  • Instant access to your HR, tax, payroll, and benefit details.
  • View and apply to jobs.
  • Access to paperless paystub. This helps preserve our environment since we don’t have to fell trees.NYCAPS ESS

Table of Contents

  • Personal Details
  • Pay and Tax Information
  • Health Benefits
  • Frequently Asked Questions

Personal Details

Leave and the Accidental Death Benefits.

  • View other data such as Date of Birth, Original Hire Date, Military Status, and Email Address
  • Again, View your Pension details.
  • View your Leave Statements

Add/Update Emergency Contacts

  • Change Personal Information such as Name, Address, Phone Number, Gender, and Ethnic

Group.

  • View, designate and update your beneficiary(ies) for Lump Sum Cash Payment for Accrued.

Verification Letters

Here, you can:

  • View and print salary and earnings verification letters and employment history
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Careers•

View and apply to jobs within the City

Performance Evaluation*

  • Create, update or view Performance Documents

Professional Skills Profile

  • Add/Update the languages you read, speak and write
  • Next, Add/update your education credentials.
  • Add/Update your Professional Licenses and Certifications

Pay and Tax Information

From here, you will be able to do the following:

  • View, enroll in, and update Direct Deposit Information
  • View and print W-2, 1127, and 1095-C forms from prior to tax years
  • Also, View and print Electronic Pay Stubs
  • View Pay Detail and Deduction History
  • View, designate and update your beneficiary(ies) for Lump Sum Cash Payment for Accrued

Leave and the Accidental Death Benefit

Health Benefits

As an employee, you will be able to:

  • Enroll in Benefits (during the Annual Transfer period or during the New Hire process)
  • Add or Drop Dependents
  • Change Healthcare Waiver Status at the time of a Life Event
  • View, enroll in and update your College Savings, IRA, and Treasury Direct Payroll Deductions
  • Next, View, enroll in and update your Commuter Benefits Payroll Deductions
  • View, enroll in, and update your NYC Gives Payroll Deductions
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Frequently Asked Questions

What can I do in Employee Self‐Service (ESS)?

You can do all the things we explained above in the employee self-service.

When can I access NYCAPS ESS?

  • The ESS is available 24/7. But in some evenings, you may experience brief

maintenance windows starting at 8:30 PM and on Sundays.

How do I access NYCAPS ESS?

  • As long as you are in your workplace, click on this link below:

http://cityshare.nycnet/ess

  • However, if you are at home or a public location, please use the

Internet website: www.nyc.gov/ess

Don’t forget that your User ID is your 7-digit Employee ID/PMS Reference # given to you by your agency or found on your pay stub.

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Also, your Initial Password includes the last 2 digits of your SSN, an underscore (“_”), the first 3 letters of your birth, month (must be upper case), your birthday including the leading zero, and your birth year (e.g., the password for an employee with an SSN of XXX-XX-XX99 and birth date of February 01, 2000, would be 99_FEB012000).

What if you encounter a challenge Logging in?

Simply  click the “ESS User Guide” link on the ESS login page, or contact NYCAPS Central at [email protected]

This NYCAPS Employee Self‐Service User Guide is available at certain agencies.

I hope you got value. In case you still have questions, drop them in the comments section. I will answer them.

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